You can use NewStore Associate App to manage cash in the store,
including daily open, cash sale and returns, audit count and daily
close. Cash summary is also available throughout the day.
NewStore Associate App does not interact with an non-integrated drawer
to unlock the drawer, however all transactions are tracked in NewStore,
daily summaries are also available.
Tap
, and select
Cash Management.
Tap Settings.
Tap Add a non-integrated drawer.
Follow the on-screen instructions to complete the setup process.
Cash management must be activated for a specific store in order log all
cash transactions and provide a daily summary for that store. This
applies for both integrated and non-integrated drawers.
Tap
, and select
Cash Management.
Tap Settings.
Tap Cash management.
Once activated, daily open is enforced before any cash transaction can
take place.
The daily open must be performed before any cash
transactions can take place with a specific cash drawer for stores with
active cash management.
You can use NewStore Associate App to activate and deactivate a cash
drawer. Cash transactions to a specific drawer require the drawer to be
activated.
The daily summary contains information about drawer
activation/deactivation, open/closing float, cash transaction totals,
and variance totals. The daily summary can be generated anytime during
the day and after the daily close procedure is complete.
To display the summary:
Tap
, and select
Cash Management.
Tap Summary.
note
The Deposit Total is a calculated amount for the cash drawer. It is
calculated by subtracting the drawer closing count by the recorded
opening float.
If there is a Cash Pull or Add to Float recorded for the drawer, the
deposit total is adjusted accordingly. Cash pull operations increase
the deposit total, Add to float operations reduce the deposit total.
If your business operates retail stores in countries with cash rounding compliance requirements,
Associate app can be configured to enable automated cash rounding for all cash sales transactions.
NewStore applies rounding logic based upon the types of coin currencies accepted as payment in
the countries where cash rounding is a necessity.
For example, in Australia, there are no penny coins. Depending on the total order amount, the amount
due may be rounded up or down to the nearest 5 cent coin.
So, if the total is AU $233.87, the amount due will be rounded up to AU $233.90. If the total is AU $233.86,
the amount due will be rounded down to AU $233.85.
note
The rounding logic is only applied when accepting payments for sales transactions in cash.
If the order has a split payment, cash rounding is only applied to the cash part of the transaction.
A list of countries where cash rounding is supported is listed below:
Country
Rounding rules
Example
Australia
To nearest AU $0.05
$5.22 => $5.20
Belgium
To nearest 0.05€
5.22€ => 5.20€
Canada
To nearest CA $0.05
$5.22 => $5.20
Ireland
To nearest 0.05€
5.22€ => 5.20€
Italy
To nearest 0.05€
5.22€ => 5.20€
Norway
To nearest NOK 1.00
NOK 44.44 => NOK 44.00
Sweden
To nearest SEK 1.00
SEK 44.44 => SEK 44.00
New Zealand
To nearest NZD $0.10 ($0.05 down)
$12.55 => $12.50
Denmark
To nearest DKK 0.50
DKK 12.26 => DKK 12.50
If you need to enable cash rounding in a country that is not included in the list above,
contact the support team or your point of contact at NewStore.
When you view the order in Omnichannel Manager in the Order details page ,
the amount reflected is not rounded off as in the app.
The rounded off amount is only reflected in the cash management summary reports
in Omnichannel Manager, as the rounded amount of cash captured for the sales transaction is recorded
as part of the cash drawer transaction, and not the actual total amount that was displayed before
it was rounded off.
Using the same example as shown above, in the Order details page, the order amount will be displayed as
AU $233.87 but in the cash drawer transaction summary report, it will be displayed as AU $233.90.
A non-sales transaction consists in adding or removing cash from the
drawer without using a transaction to do so.
Tap
, and select
Cash Management.
Tap Non-sale. A menu appears with cash in and cash out operations.
Select one operation among:
No-Sale: Open the drawer without any impact to the recorded
cash drawer balance. For example, use this operation to:
Make some change on a note from a visitor who didn't
purchase anything.
Correct an error made on the amount given to a customer.
Add to float: Add some money to the drawer balance from the
cash reserve of the store.
Add petty cash: Put unused petty cash back in the drawer.
Relates to Remove petty cash.
Transfer in: Transfer cash from another drawer in the store.
Adjustment in: Starts a delayed recording of a transaction to
add money to the drawer. For example, when you open the drawer
with a key, instead of using NewStore Associate App, no
transaction is recorded. Use this operation to create the
transaction later.
Remove petty cash: Take money out for incidental expenses.
This operation can be followed by Add petty cash.
Cash pull: Take excess money out of the drawer, reserved for
deposit later.
Transfer out: Remove some money from this drawer to add it to
another drawer in the store.
Adjustment out: Starts a delayed recording of a transaction
that originally happened with a manual override (open the drawer
with a key). For example, you refunded a customer and you now
create an adjustment out.
Follow the instructions on the app to complete the operation.
Technical configuration
The following section involves working with technical configurations and APIs. Contact your IT support team for more information.