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Fiscal regulations in Puerto Rico

NewStore has partnered with YCS to achieve compliance in Puerto Rico. All fiscal transactions with applicable Sales and Use Tax (IVU) will be digitally signed and reported to the Treasury Department of Puerto Rico by YCS.

Fiscal activations​

In stores operating in Puerto Rico, a store must be fiscally activated before orders can be created via NewStore Associate app.

Fiscal cashbox activation​

The fiscal cashbox activation process in Puerto includes the following steps:

  • Commercial agreement and store activation with YCS
  • Fiscal cashbox activation in the NewStore Omnichannel Manager

Commercial agreement and store activation with YCS​

Retailers must engage with YCS directly to establish a commercial agreement and activate their stores in Puerto Rico.

YCS will provide the necessary steps to:

  • Activate the stores.
  • Report activated stores to Treasury Department of Puerto Rico.

Retailers should receive the following credentials from YCS per each store:

  • POS Identifier - The ID of the POS created for the store in YCS.
  • POS Password - The password of the POS created for the store in YCS.

Fiscal cashbox activation in the NewStore Omnichannel Manager​

Important

A store must be already created within the NewStore platform before it can be fiscally activated. For more details, see Creating a store .

To fiscally activate a store, a fiscal cashbox can be activated within the NewStore platform via Omnichannel Manager. For more details, see Activating fiscal cashboxes .

Following information is required to fiscally activate a store in Puerto Rico:

  • POS Identifier - The ID of the POS created for the store in YCS.
  • POS Password - The password of the POS created for the store in YCS.

Receipts for stores​

Based on fiscal regulations that apply to stores operating in Puerto Rico, these additional features must be included in the receipts:

  • All receipts must have taxes breakdown, payment method, date/time of the transaction in Puerto Rico timezone, and transaction type.
  • Fiscal control number is printed on sales receipts with applicable IVU taxes.
  • Fiscal control number is not printed on returns, Copy receipts, sales receipts without IVU taxes or receipts with foreign taxes.
  • For items exchanged by the customer, separate sales and return receipts must be generated.

To modify the receipt templates for Puerto Rico, see Customizing a template .

Important

NewStore platform provides fiscal transaction information that is required to be printed in fiscal receipts. It is responsibility of the retailer to ensure compliance of the receipt templates with the local fiscal regulations.